Question 1

The most important criterion for judging a records management system is

Accepted Answer

A)   findability.
B)   confidentiality.
C)   security.
D)   safety.E) A) and C)
F) B) and C)

Question 2

File labels should be keyed in all capital letters with no punctuation.

Accepted Answer

A) True 
 B)False

Question 3

Records have _____ value because they provide evidence of business transactions.

Accepted Answer

A)   legal
B)   financial
C)   historical
D)   day-to-day operationalE) A) and C)
F) All of the above

Question 4

Before storing any incoming record, the filer should check for a release mark.

Accepted Answer

A) True 
 B)False

Question 5

A business record may take the form of

Accepted Answer

A)   a printed document.
B)   an e-mail message.
C)   a photograph.
D)   All of the aboveE) None of the above
F) B) and D)

Question 6

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Accepted Answer

A)   1950 Appliance Market, Kerry P. Apple, Apples & Bananas Bakery, The Appliance Store
B)   The Appliance Store, 1950 Appliance Market, Apples & Bananas Bakery, Kerry P. Apple
C)   1950 Appliance Market, The Appliance Store, Kerry P. Apple, Apples & Bananas Bakery
D)   Kerry P. Apple, Apples & Bananas Bakery, The Appliance Store, 1950 Appliance MarketE) B) and C)
F) B) and D)

Question 7

Employee evaluations, payroll records, and patient histories are examples of _____ records.

Accepted Answer

A)   legal
B)   financial
C)   historical
D)   daily operationsE) None of the above
F) B) and C)

Question 8

Security measures should protect records from improper access, accidental loss, theft, damage, and unwanted destruction.

Accepted Answer

A) True 
 B)False  True

Question 9

Cross-referencing must be used when a record may be requested by a name that is different from the one by which the record was stored.

Accepted Answer

A) True 
 B)False

Question 10

Which is the correct order for arranging these numbers in terminal-digit filing order?

Accepted Answer

A)   30 15 39 87 39 64 12 46 33 16 75 24
B)   30 15 39 12 46 33 16 75 24 87 39 64
C)   12 46 33 16 75 24 30 15 39 87 39 64
D)   16 75 24 12 46 33 30 15 39 87 39 64E) A) and D)
F) B) and C)

Question 11

The first level for indexing a federal government name is

Accepted Answer

A)   the name of the department.
B)   the name of the bureau, office, service, etc.
C)   United States Government.
D)   Federal Government.E) None of the above
F) A) and C)

Question 12

Records are assets to a business.

Accepted Answer

A) True 
 B)False

Question 13

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Accepted Answer

A)   Walter P. Drake, Walter's Walking Shoes, Walker P. Drake, Drake's Walking Shoes
B)   Walker P. Drake, Drake's Walking Shoes, Walter P. Drake, Walter's Walking Shoes
C)   Drake's Walking Shoes, Walker P. Drake, Walter's Walking Shoes, Walter P. Drake
D)   Walker P. Drake, Walter P. Drake, Drake's Walking Shoes, Walter's Walking ShoesE) A) and C)
F) A) and D)

Question 14

An alphabetic filing system is advantageous because it is a direct access system.

Accepted Answer

A) True 
 B)False

Question 15

Outgoing correspondence should usually be filed by the name on the letterhead.

Accepted Answer

A) True 
 B)False

Question 16

Match between columns
                        Premises: The first unit of the filing segment
The practice of saving bookmarks to a public website so they are organized and easy to access
The process of marking a record to indicate the filing segment and indexing units
A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record
The name, subject, or geographic location by which a record is stored and requested
Systematic control of records from creation or receipt to final disposition
The process of checking a record to determine whether it is ready to be filed
A list of all the names or titles used in a filing system
The process of determining the filing segment to be used in storing a record
A file containing a list of numbers that have been used in a numeric filing system

Accepted Answer

The Answer of key unit and cross-reference and index and is...

Question 17

When names are identical, filing order is determined by address elements in this order:

Accepted Answer

A)   city names, street names, state or province names, house or building numbers
B)   city names, state or province names, street names, house or building numbers
C)   state or province names, city names, street names, house or building numbers
D)   street names, house or building numbers, city names, state or province namesE) B) and C)
F) A) and C) B

Question 18

Every piece of paper created in a business is a record worth keeping.

Accepted Answer

A) True 
 B)False

Question 19

Chronological filing is a variation of numeric filing in which the records are arranged by reverse date order within a file folder.

Accepted Answer

A) True 
 B)False  True

Question 20

Which personal name would be first in alphabetic filing order?

Accepted Answer

A)   A. J. Chandler
B)   Aaron J. Chandler
C)   A. James Chandler
D)   Aileen ChandlerE) None of the above
F) C) and D)

Exam 11: Records Management

The most important criterion for judging a records management system is

Correct Answer
verified

File labels should be keyed in all capital letters with no punctuation.

Correct Answer
verified

Records have _____ value because they provide evidence of business transactions.

Correct Answer
verified

Before storing any incoming record, the filer should check for a release mark.

Correct Answer
verified

A business record may take the form of

Correct Answer
verified

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Correct Answer
verified

Employee evaluations, payroll records, and patient histories are examples of _____ records.

Correct Answer
verified

Security measures should protect records from improper access, accidental loss, theft, damage, and unwanted destruction.

Correct Answer
verified
True

Cross-referencing must be used when a record may be requested by a name that is different from the one by which the record was stored.

Correct Answer
verified

Which is the correct order for arranging these numbers in terminal-digit filing order?

Correct Answer
verified

The first level for indexing a federal government name is

Correct Answer
verified

Records are assets to a business.

Correct Answer
verified

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Correct Answer
verified

An alphabetic filing system is advantageous because it is a direct access system.

Correct Answer
verified

Outgoing correspondence should usually be filed by the name on the letterhead.

Correct Answer
verified

The process of marking a record to indicate the filing segment and indexing units

When names are identical, filing order is determined by address elements in this order:

Correct Answer
verified
B

Every piece of paper created in a business is a record worth keeping.

Correct Answer
verified

Chronological filing is a variation of numeric filing in which the records are arranged by reverse date order within a file folder.

Correct Answer
verified
True

Which personal name would be first in alphabetic filing order?

Correct Answer
verified

Exam 11: Records Management

The most important criterion for judging a records management system is

Correct AnswerverifiedShow Answer

File labels should be keyed in all capital letters with no punctuation.

Correct AnswerverifiedShow Answer

Records have _____ value because they provide evidence of business transactions.

Correct AnswerverifiedShow Answer

Before storing any incoming record, the filer should check for a release mark.

Correct AnswerverifiedShow Answer

A business record may take the form of

Correct AnswerverifiedShow Answer

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Correct AnswerverifiedShow Answer

Employee evaluations, payroll records, and patient histories are examples of _____ records.

Correct AnswerverifiedShow Answer

Security measures should protect records from improper access, accidental loss, theft, damage, and unwanted destruction.

Correct AnswerverifiedTrue

Cross-referencing must be used when a record may be requested by a name that is different from the one by which the record was stored.

Correct AnswerverifiedShow Answer

Which is the correct order for arranging these numbers in terminal-digit filing order?

Correct AnswerverifiedShow Answer

The first level for indexing a federal government name is

Correct AnswerverifiedShow Answer

Records are assets to a business.

Correct AnswerverifiedShow Answer

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Correct AnswerverifiedShow Answer

An alphabetic filing system is advantageous because it is a direct access system.

Correct AnswerverifiedShow Answer

Outgoing correspondence should usually be filed by the name on the letterhead.

Correct AnswerverifiedShow Answer

The process of marking a record to indicate the filing segment and indexing units

When names are identical, filing order is determined by address elements in this order:

Correct AnswerverifiedB

Every piece of paper created in a business is a record worth keeping.

Correct AnswerverifiedShow Answer

Chronological filing is a variation of numeric filing in which the records are arranged by reverse date order within a file folder.

Correct AnswerverifiedTrue

Which personal name would be first in alphabetic filing order?

Correct AnswerverifiedShow Answer

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True

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B

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True

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