Question 1

Most applications of microform storage are for records that are accessed frequently.

Accepted Answer

A) True 
 B)False

Question 2

Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.

Accepted Answer

A) True 
 B)False

Question 3

For alphabetic indexing, all punctuation is considered when indexing personal and business names.

Accepted Answer

A) True 
 B)False

Question 4

Which of the following is the correct order for files stored in an alphabetic storage system?

Accepted Answer

A)   Third Street Cleaners, Over 50 Club, 1 Stop Shop, 4th Avenue Bakery
B)   1 Stop Shop, Third Street Cleaners, 4th Avenue Bakery, Over 50 Club
C)   1 Stop Shop, 4th Avenue Bakery, Third Street Cleaners, Over 50 Club
D)   4th Avenue Bakery, Third Street Cleaners, 1 Stop Shop, Over 50 ClubE) A) and C)
F) A) and D)

Question 5

When preparing labels for file folders:

Accepted Answer

A)   key label captions in all lowercase letters with no punctuation.
B)   begin the caption about 1 inch from the left edge of the label.
C)   key the name on the label in correct indexing order.
D)   All the aboveE) A) and B)
F) A) and C)

Question 6

Documents that have no continuing value to the organization are still considered records and should be kept.

Accepted Answer

A) True 
 B)False

Question 7

Confidential information is data that should be kept private or secret from those who are not authorized to have access to this information.

Accepted Answer

A) True 
 B)False

Question 8

Match between columns
                        Premises: Records that are necessary to an orderly continuation of the business and are replaceable only at considerable cost
Determining the filing segment by which the record is to be filed
A document that specifies how long various types of records should be kept
Information stored on any medium that is received or created by an organization and that provides evidence of an event, activity, or business transaction
A listing of the names or titles used in a filing system
Records that cannot be replaced and should never be destroyed
A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record
A list of the numbers that have been used in a filing system
Marking a record with the filing segment
Documents that have no future value to the organization

Accepted Answer

The Answer of nonessential records and accession log and indexing is...

Question 9

A subject filing system can be a direct or indirect access system.

Accepted Answer

A) True 
 B)False

Question 10

The accuracy and efficiency of tracking physical records can be improved using bar codes.

Accepted Answer

A) True 
 B)False

Question 11

Records with historical value that are preserved permanently are called:

Accepted Answer

A)   active records.
B)   working records.
C)   archive records.
D)   Both A and BE) A) and B)
F) None of the above

Exam 11: Managing Physical Records

Documents that have no continuing value to the organization are still considered records and should be kept.

Correct Answer
verified

When preparing labels for file folders:

Correct Answer
verified

Confidential information is data that should be kept private or secret from those who are not authorized to have access to this information.

Correct Answer
verified

The accuracy and efficiency of tracking physical records can be improved using bar codes.

Correct Answer
verified

Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.

Correct Answer
verified

Records with historical value that are preserved permanently are called:

Correct Answer
verified

Match each term with the correct statement below.

Which of the following is the correct order for files stored in an alphabetic storage system?

Correct Answer
verified

Most applications of microform storage are for records that are accessed frequently.

Correct Answer
verified

For alphabetic indexing, all punctuation is considered when indexing personal and business names.

Correct Answer
verified

A subject filing system can be a direct or indirect access system.

Correct Answer
verified

Exam 11: Managing Physical Records

Documents that have no continuing value to the organization are still considered records and should be kept.

Correct AnswerverifiedShow Answer

When preparing labels for file folders:

Correct AnswerverifiedShow Answer

Confidential information is data that should be kept private or secret from those who are not authorized to have access to this information.

Correct AnswerverifiedShow Answer

The accuracy and efficiency of tracking physical records can be improved using bar codes.

Correct AnswerverifiedShow Answer

Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.

Correct AnswerverifiedShow Answer

Records with historical value that are preserved permanently are called:

Correct AnswerverifiedShow Answer

Match each term with the correct statement below.

Which of the following is the correct order for files stored in an alphabetic storage system?

Correct AnswerverifiedShow Answer

Most applications of microform storage are for records that are accessed frequently.

Correct AnswerverifiedShow Answer

For alphabetic indexing, all punctuation is considered when indexing personal and business names.

Correct AnswerverifiedShow Answer

A subject filing system can be a direct or indirect access system.

Correct AnswerverifiedShow Answer

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified